Summary: Are you looking for an instant and secure way to import PST to shared mailbox Office 365, then this post is for you. Read the complete post and migrate PST file to Office 365 shared mailbox. 

Instant Solution: Try the PST Converter tool and perform the migration process in a few simple clicks. Using this tool you can also import PST to Exchange, Gmail, Yahoo and all other webmail accounts. 

Why Need to Migrate PST File to Office 365 Shared Mailbox?

Migrating PST files to Office 365 shared mailboxes offers several advantages and can be beneficial for organizations in various ways:

  1. Centralized Data Management: PST files are typically stored locally on users' computers or network drives. Migrating PST files to Office 365 shared mailboxes brings all the data into a centralized cloud-based platform. This centralization makes it easier for multiple users to access and collaborate on the same data.

  2. Improved Collaboration: Shared mailboxes in Office 365 are designed for collaboration among multiple users. By migrating PST data to a shared mailbox, team members can access and work with the same set of emails and other items, enhancing teamwork and facilitating efficient communication.

  3. Accessibility and Mobility: Office 365 allows users to access their data from anywhere with an internet connection. By migrating PST files to Office 365, users can access their emails and other items on various devices, such as laptops, tablets, and smartphones, ensuring productivity even while on the go.

  4. Data Backup and Recovery: PST files stored locally can be susceptible to data loss due to hardware failures or other issues. Office 365 provides robust data backup and recovery mechanisms, ensuring that data in shared mailboxes is well protected and can be easily recovered if needed.

  5. Security and Compliance: Office 365 offers advanced security features and compliance controls, helping organizations protect sensitive data and adhere to industry regulations. Migrating data to Office 365 shared mailboxes ensures that important emails and information are subject to these security measures.

  6. Scalability: Office 365 provides scalable storage solutions, allowing organizations to accommodate growing data needs without the limitations of local storage. Migrating PST files to shared mailboxes allows for flexible data expansion as the organization's requirements change.

  7. Simplified Management: Managing PST files scattered across various devices and network drives can be challenging and time-consuming. Migrating data to shared mailboxes streamlines data management and reduces administrative overhead, as administrators can efficiently manage and control data from a centralized interface.

  8. Consistent User Experience: When data is stored in shared mailboxes, all users with access to those mailboxes experience a consistent view of the data. This ensures that all team members are on the same page and can easily collaborate without discrepancies.

  9. Integration with Office 365 Services: By using shared mailboxes within the Office 365 ecosystem, users can leverage other integrated services, such as SharePoint, Teams, and OneDrive, to enhance collaboration and productivity.

Overall, migrating PST files to Office 365 shared mailboxes is a strategic move that can lead to improved data management, collaboration, accessibility, and security for organizations. However, it's essential to plan and execute the migration carefully to ensure a smooth transition and minimize any potential disruptions.

How to Migrate PST File to Office 365 Shared Mailbox?

To migrate PST files to an Office 365 shared mailbox, you can use the Microsoft 365 Import Service, which allows you to upload and import PST files directly into mailboxes in your Office 365 organization. Here's a step-by-step guide on how to perform the migration:

Before you begin, make sure you have the necessary permissions and access rights to perform the migration.

Step 1: Prepare for the Migration

  1. Verify that you have the Global Administrator or Mailbox Import Export role in Office 365 to perform the import.

  2. Create the shared mailbox in Office 365 if it doesn't already exist. You can do this using the Exchange Admin Center or PowerShell.

  3. Ensure the PST files are accessible and located in a location that can be accessed during the import process.

Step 2: Set Up Azure AzCopy (If Required) If your PST files are large or stored in a remote location, you might need to use the Azure AzCopy tool to upload the files to Azure storage. Follow the instructions from Microsoft to set up and use Azure AzCopy.

Step 3: Create a CSV File Create a CSV file that contains the list of PST files you want to import and their corresponding mailboxes. The CSV file should have the following format:

 
EmailAddress,FilePath,Name,Mailbox user1@example.com,\\Server\Share\user1.pst,User1,sharedmailbox@yourdomain.com user2@example.com,\\Server\Share\user2.pst,User2,sharedmailbox@yourdomain.com

Step 4: Upload PST Files to Azure Storage (If Required) If you're using Azure AzCopy, upload the PST files to your Azure storage account following the Azure AzCopy documentation.

Step 5: Start the Import Job Now, you're ready to start the import job using the Microsoft 365 Import Service:

  1. Go to the Microsoft 365 compliance center (https://compliance.microsoft.com/) and sign in with your Office 365 administrator account.

  2. Navigate to "Data governance" > "Import" in the left-hand menu.

  3. Click on the "New Import Job" button.

  4. Choose "Upload your data" and select "From a PST file."

  5. Fill in the import job details, such as the name, description, and the shared mailbox where the data should be imported.

  6. Upload the CSV file containing the PST file information.

  7. If you're using Azure AzCopy, provide the Azure SAS URL for the Azure storage location.

  8. Click "Save" to create the import job.

Step 6: Monitor the Import Job Once the import job is created, you can monitor its progress in the Microsoft 365 compliance centre. The import process can take some time, depending on the size of the PST files and the network speed.

Step 7: Complete the Import After the import job is finished, you'll receive a notification. At this point, the PST data should be available in the Office 365 shared mailbox you specified.

Remember to follow Microsoft's documentation and best practices for PST file import to ensure a successful migration. Additionally, consider performing a small-scale test migration before importing large volumes of data to verify the process and minimize potential issues.